Handling the closing of a 1031 tax deferred exchange is almost as easy as closing a typical sale transaction! The main difference, though, is the documentation provided by 1031 Exchange Place. These documents are paramount to a successful §1031 exchange and must be executed prior to the relinquished property closing.
Qualified Intermediary Documents
Once you call API with the information needed to prepare the 1031 tax deferred exchange documents, we immediately forward the following for the Exchanger’s signature:
- 1031 Exchange Agreement
- Assignment Agreement
- Notice of Assignment (also signed by the Buyer)
- Qualified Exchange Account Agreement
Closing Documents / Statements
To properly reflect a §1031 tax-deferred exchange, some minor revisions to your standard documents are required:
- API should be shown as the Seller on the Seller’s Settlement Statement. For example, show the Seller as “1031 Exchange Place as Qualified Intermediary for (name of Exchanger inserted here).” All other documents which are common to the area (such as Escrow Instructions in some states) should also show 1031 Exchange Place as the Seller. Note: Settlement statements that show the Exchanger as the Seller, instead of 1031 Exchange Place as the Seller, could be considered a potential “red flag” to the IRS.
- Have the Exchanger “READ AND APPROVE” all documents and statements prior to having API sign as the seller
- Prepare the 1099S Form in the name of the Exchanger. Check Box #4 on the form which indicates that other property will be received as part of the consideration.
Preparing the 1031 Exchange Deeds
Prepare the deed directly from the 1031 Exchanger to the Buyer. A benefit of API’s exchange program is that you will only prepare one deed for each phase of the exchange unless API is facilitating a reverse or improvement exchange.
We have extensive experience in both exchange transactions and closing issues. We are always here to answer any questions about your exchange and to assist with the preparation of your closing documents.